HOW BOOK CLUB WORKS

REGISTRATION OF BOOK CLUB AMBASSADORS:

Registration for Book Club Ambassadors is open throughout the Pakistan for those individuals who have an interest in literature, culture, and social issues, and are willing to regularly conduct book club session. Theywill manage the club's activities and will moderate the discussions.

After the submission of the registration form, the Chughtai Public Library will send a confirmation email to the member or student. All data of registered members will be securely stored in the database for further use.

It is important to note that registration is mandatory for all individuals who wish to join the book as ambassador club, as it will allow the organizers to plan and manage club activities effectively. If members have any questions or concerns about the registration process, they can contact the Chughtai Public Library for assistance.

ROLE OF AMBASSADORS:

A group or cluster comprising all registered individuals interested in literature, culture, and social issues within a locality, town, village, or city will be establishedto function as a book club. The club's activities will be managed by the ambassadors, who will select books and request them from the Chughtai Public Library as needed. To guide the book selection and club activities, the ambassador will ask members to share their vision, mission, and goals for the club, including the types of books they want to read and discuss.

The ambassador will serve as the team lead and will create a WhatsApp group to facilitate communication among book club members. Within the group, the organizer will work with members to determine a meeting schedule and location. The book club meetings will be conducted once a month.

Other than above some specific responsibilities of an ambassador include:

Scheduling and organizing meetings: The organizer should set a regular schedule for the meetings and make sure that all members are aware of the time, date, and location of each meeting.

Selecting books: The organizer should solicit book suggestions from the members and select the books to be read based on the group's interests and preferences.

Preparing discussion questions: The organizer should prepare discussion questions to help guide the conversation during the meetings.

Leading discussions: The organizer should facilitate the book discussions and make sure that everyone has an opportunity to share their thoughts and ideas.

Enforcing club rules: The organizer should ensure that all members adhere to the club's rules and guidelines, and address any issues or concerns that arise.

Communicating with members: The ambassador will keep members informed about upcoming meetings, book selections, and any other relevant information.

Membership Management: The book club ambassador is responsible for managing the membership, including recruiting new members, maintaining membership lists, and handling any membership-related issues.

Record Keeping: The book club ambassador is responsible for keeping records of the books read, meeting notes and any other important information related to the book club.

Managing logistics: The book club ambassador is responsible for arranging for any necessary supplies, such as refreshments or meeting space, and ensuring that everything runs smoothly.

Building community: The book club ambassador is responsible for fostering a sense of community among members and ensuring that everyone feels welcome and included.

Encouraging participation: The book club ambassador is responsible for encouraging members to participate in discussions, suggesting books, and taking on leadership roles within the club.

Dealing with conflict: If conflicts arise between members, the book club ambassador is responsible for addressing them in a timely and respectful manner.

Seeking feedback: The book club ambassador should seek feedback from members on a regular basis.

The ambassadorwill be supposed to play a key role in fostering a sense of community and creating a welcoming and engaging environment for all members of the book club.

FORMAT OF THE CHUGHTAI BOOK CLUB MEETINGS:

Chughtai Book Club meetings aretypically last for 1-2 hours, and follow the following format:

1.         Introduction: The club ambassador will welcome members, introduce the book of the month, and provide any relevant information. We believe in creating a warm and welcoming atmosphere, and we encourage members to get to know each other.

2.         Discussion: Members will have an opportunity to share their thoughts and ideas about the book, ask questions, and engage in a thoughtful and respectful discussion. We believe in creating a space where everyone can feel comfortable expressing their thoughts and opinions, and where everyone's contribution is valued.

3.         Refreshments: Members are encouraged to bring snacks or refreshments to share with the group. We believe in fostering a sense of community and generosity among members.

4.         Conclusion: The club ambassador will thank members for attending, provide any updates or announcements, and remind members of the next meeting date.

RULES AND GUIDELINES OF CHUGHTAI BOOK CLUB:

• Respectful Behavior: Members must treat each other with respect and kindness at all times. Harassment, discrimination, or any other form of abusive behavior will not be tolerated. We believe in creating a safe space where everyone can feel comfortable sharing their thoughts and opinions.
• Attendance: Members are expected to attend meetings regularly, and to notify the club Moderator in advance if they are unable to attend. We understand that life can get busy, but consistent attendance helps to build a sense of community and ensures that everyone has a chance to contribute to the discussion.
• Active Participation: Members are encouraged to participate in discussions, share their thoughts and ideas, and engage with other members. However, members who prefer to listen and observe are also welcome. We believe that everyone has something valuable to contribute, and we value diversity of thought and opinion. Members are encouraged to actively participate in book discussions and to come prepared with thoughtful questions and comments.
• Confidentiality: Members must respect each other's privacy and maintain confidentiality about any personal information shared during meetings. We believe in creating a safe and confidential space where members can feel comfortable sharing their thoughts and opinions.
• Book Selection: Members can suggest books for the club to read, and the club ambassador  will make the final selection based on member suggestions and availability. We believe in fostering a sense of ownership and participation among members, and we value diverse reading experiences.
• Respect for differing opinions: Members should respect and consider differing opinions, and avoid engaging in personal attacks or name-calling during club meetings.
• No-Spoiler Policy: Members should avoid discussing plot points or spoilers that may spoil the reading experience for others.
• Timeliness: Members are expected to arrive on time for meetings.
• Open-Mindedness: Members should be open-minded and willing to consider different perspectives and opinions.
• Constructive Feedback: Members are encouraged to provide constructive feedback to the club organizer or a designated committee to help improve.
• Use of electronic devices: Members are expected to limit the use of electronic devices during meetings and avoid using them in a way that disrupts the discussion.
• Language and behavior: Members are expected to avoid using profanity, making inappropriate jokes or comments, or engaging in disruptive behavior during meetings.
• Recording of meetings: Meetings should not be recorded without the consent of all members.